Client
All Skills College
Compliance Evidence and Reporting Platform
Built by Webits and deployed with All Skills College, the platform turns fragmented Canvas LMS data into a usable evidence and reporting workflow, giving RTO teams clearer student records, faster review, and a two-step path to audit-ready reports.
Snapshot
Project snapshot.
The fast read on what the platform is, who it serves and what was delivered.
Country
Australia
Year
2025
Platform
Canvas-connected compliance portal
Users
Compliance operators, teachers, and admins
Scope
Canvas sync, evidence review, report export
Scope markers
The brief
What needed to change.
Canvas contained submissions, quiz attempts, grading history, rubric evidence, comments, and attachments. The problem was that this evidence was not shaped around the way compliance teams needed to review and package it.
The platform had to turn LMS data into a local operational layer: searchable, reviewable, exportable, and practical for training organisations that need stronger control over evidence preparation.
The platform had to turn LMS data into a local operational layer: searchable, reviewable, exportable, and practical for training organisations that need stronger control over evidence preparation.
The challenge
What made it complex.
The challenge was not reading Canvas data. It was turning fragmented learning records into a controlled evidence and reporting workflow.
Evidence was spread across Canvas structures
Submissions, quizzes, rubrics, comments, attachments, classes, sections, and enrolments all needed to become usable outside the live LMS screens.
Operators needed student-level clarity
Compliance review depended on seeing each student's progress, evidence, course context, report history, and export readiness in one place.
Reports needed a controlled queue
Evidence exports could not behave like a single download button. Processing state, history, failure handling, and generated files needed to be visible.
Public claims had to stay careful
The case study needed to show audit-readiness support without implying guaranteed regulatory compliance or exposing sensitive student evidence.
What we built
The operating system delivered.
Webits built a Django platform with Canvas OAuth, local data sync, student and class evidence views, progress visibility, queued compliance reports, PDF generation, ZIP evidence packs, document conversion, team access, and sync automation.
Canvas data layer
Canvas sync and local evidence model
The platform connects to Canvas, refreshes data, and stores users, courses, sections, enrolments, assignments, quizzes, submissions, rubrics, and evidence locally.
Student and class evidence views
Operators can review student progress, course evidence, rubric detail, class context, and report readiness from structured web screens.
Compliance operations
Progress visibility and report queue
Dashboard, student, class, and compliance report screens show where evidence sits and how report generation is progressing.
Evidence packaging and exports
Generated PDFs, cover sheets, converted documents, and ZIP packs help turn Canvas-derived evidence into exportable compliance material.
Admin control
Team access and invitations
Internal users can manage team members, invitations, profile details, and access context without exposing unnecessary operational data.
Sync automation and health
Sync runs, scheduled tasks, automation state, and report processing help operators understand the system behind the evidence workflow.
Technical foundation
The technical foundation.
Built on a Django, Canvas, background-job, and document-generation foundation for evidence review and compliance reporting workflows.
Backend
- Python
- Django
- Celery
- Django Celery Beat
Frontend
- Django templates
- Responsive admin portal
- Server-rendered UI
- Role-based UI
Database
- PostgreSQL
- Redis
- Django ORM
- Local evidence warehouse
Reporting
- WeasyPrint
- PDF generation
- ZIP evidence packaging
- Document conversion
Integrations
- Canvas OAuth 2.0
- Canvas API
- SMTP email
- Background sync jobs
Deployment
- Vultr hosting
- Dedicated Linux server
- Gunicorn
- SSL/TLS
What changed
The result of the rebuild.
The platform gave operators a clearer way to move from Canvas activity to organised student evidence, report generation, and export-ready compliance packs.
Canvas evidence became easier to use
Learning activity, submissions, quizzes, rubrics, comments, attachments, classes, and enrolments are organised into a local evidence model.
Student review became more practical
Operators can inspect student context, course progress, evidence records, and report readiness without jumping through several Canvas screens.
Report generation became controlled
Compliance exports move through queued, processing, completed, and failed states instead of depending on a fragile one-step export.
Evidence packs became easier to assemble
PDF generation, document conversion, cover sheets, and ZIP packaging support a cleaner path from evidence review to export.
Sync health became visible
Admins can see data sync runs, automation activity, and report history, making the integration easier to operate and review.
Sensitive claims stayed contained
The platform is positioned around evidence organisation and audit-readiness support, without overclaiming formal compliance guarantees.
The system can support more deployments
The product-led Django foundation can be adapted for training organisations that need stronger reporting control over LMS-derived evidence.
System Views
Visual walkthrough across the system.
The clearest screens, system states, and support visuals behind the work.
Dashboard command centre
Compliance report queue
Student progress search
Staged student directory
Full student overview
Compliance export modal
Course evidence detail
Rubric evidence drawer
Student progress table
Class progress matrix
Filtered class list
Course catalogue
Learner enrolments
Class sections
Sync queue
Student sync modal
Automation controls
Operator profile
Team members
Team invitations
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Next Step
Need software that makes evidence easier to trust?
Webits builds compliance, reporting, and integration platforms that turn scattered operational data into systems teams can review, export, and manage properly.